Established in 1986
Prize winning authors
Worldwide offices

Editorial Assistant, Special Interest Division

Salary £21,000
Location Oxford
Mergefield Title {Mergefield Value}
Mergefield Title {Mergefield Value}

This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.

Editorial Assistant, Special Interest Division

The opportunity

We are looking for an Editorial Assistant to join Osprey Publishing within the Special Interest Team at Bloomsbury.

Osprey Publishing is the UK’s leading illustrated military history publisher and we have been producing books for both enthusiasts and the wider market since 1968. We are part of Bloomsbury’s Special Interest division, which creates original and high quality content to support hobbies, enthusiasms and interests in a number of subject areas including military history, sports, religion, wildlife, creative writing and sailing.

We are looking for someone with exceptional organisation skills, who has a good eye for detail and who is used to juggling a variety of tasks. A passion for books is a must and previous experience of working in an office environment would be an advantage.


The role

  • Lead on Osprey’s backlist e-books project, working with the in-house e-books team and with support from the Editorial Apprentice to clear the rights for, create and make available for sale ebooks for backlist titles which currently have none.
  • Support the Osprey team through carrying out a range of core administrative tasks, including:
  • Coordinate meetings, including circulating documentation and taking minutes.
  • Sending out advance copies and complimentary copies of books to contributors.
  • Managing the booking, contracting and invoicing process for freelance copyeditors, proofreaders and indexers.
  • Manage the contracts process for the editorial department: preparing, sending out, uploading signed copies and sending them for archiving. 
  • Maintaining the book archive and office copy collections in good order.
  • Screening and responding to manuscript submissions and enquiries from the public.
  • Undertaking administrative tasks for the editorial department on an ad hoc basis, for example scanning and posting out artwork references, or updating data on the Biblio 3 title database.
  • Managing the process for Osprey rebrands of Conway books that are reprinting, working with the Reprints Production Controller.
  • Keeping documentation for editorial processes such as image permissions up to date.
  • Providing ad hoc project management support for editors as required, for example picture clearance, hard-copy artwork processing, e-book checks.


Knowledge, skills and experience

  • Great organizational and time management skills
  • Ability to prioritize a complex workload 
  • Excellent communication skills, both written and verbal
  • Strong eye for detail
  • IT competency, particularly with Word, Outlook, Excel and databases, and aptitude for learning new software 
  • Proactive attitude and professional manner  


Additional information

The role is a full-time permanent position with a salary of £21,000.

The role will be based at our Oxford office, Kemp House, Chawley Park, Cumnor Hill, Oxford OX2 9PH on a hybrid working pattern of 2 days office based / 3 days home based (or fully office based if preferred). Allocated office days are: Monday and Tuesday

As an Assistant role, this position is eligible for Bloomsbury’s Rental Deposit Loan Scheme. To assist candidates who want to start and to establish a career in publishing, Bloomsbury offers an interest-free rental deposit to support securing somewhere to live. The rental deposit loan can be up to £3,000 and will be paid back over 2 years.

Please apply with a CV and covering letter addressed to Human Resources (Word or PDF format only) detailing how you meet the requirements outlined above for this role by Friday 22nd October.  Bloomsbury reserve the right to close the job advert before this date if we exceed the required number of applications.

As well as a fantastic opportunity to join a global award-winning organisation, Bloomsbury offers the following competitive benefits package:

Bloomsbury Benefits

Working Pattern

  • hybrid working pattern of: 2 days office based / 3 days home based (or fully office based if preferred)


  • 25 days holiday
  • 3.5 days Christmas company holiday


Other Benefits:

Season Ticket Loan

Sharesave Scheme

Summer Hours – June to August

In-house Doctor

Eyecare Voucher Scheme

Company culture! – Employee Voice Meetings, Staff Networks (BAME, Disability, Mental Health, LGBTQ+ and Parents, Guardians and Carers), 15 Mental Health First Aiders trained across the UK offices, Publishing Events and access to free Publishing Resources

For additional benefits see below


Applicants must have the legal right to work in the UK.

The Book Trade Charity provide financial assistance for people looking to get into the publishing industry; you can find more information and talk directly here:

Bloomsbury Publishing Plc.

Bloomsbury Publishing is a leading independent publishing house, established in 1986, with authors who have won the Nobel, Pulitzer and Booker Prizes, and is the originating publisher and custodian of the Harry Potter series. Bloomsbury has offices in London, New York, New Delhi, Oxford and Sydney. Within Bloomsbury’s Academic division, it publishes under Bloomsbury, as well as under a number of prestigious and historic imprint names. Read Our Story for how it all began. 

 Bloomsbury is committed to creating a working environment that stimulates creativity and collaboration, is respectful of difference, is inclusive and ethical in its practice, and promotes well-being. We are determined to nurture and develop our employees to reach their highest potential, and we know that our success is down to the passion, commitment and hard work of our talented people. We recognise the urgent need to attract and support applicants from all backgrounds and identities to become part of the global publishing industry, allowing diverse voices to reflect and shape our culture and society.

Please read more on our Missions and Values here.

Please read our environmental policy here.


Flexible Working

Life Insurance

Staff Discount on Books

Employee Assistance Programmes (EAP)

Bike to Work

Here’s what some of our employees had to say about joining Bloomsbury:

“It’s a friendly team, I feel part of a community and there’s such a breadth and variety of publishing”
Marketing Executive, Academic

“There is a passion for books and authors. People want to read and that comes from the top”
Commissioning Editor, Special Interest

“Bloomsbury has a strong International outlook, it’s good to be part of a global publishing team.”
Intern, Education

To read more about what it’s like to work for us please click here.

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